stage transition bug resolved

src/features/onboarding/components/application-details/ApplicationDetailsExtendedModals.tsx

@@ -377,7 +377,7 @@ export function ApplicationDetailsExtendedModals(props: ApplicationDetailsExtend
           {!showUploadForm ? (
             <div className="flex-1 flex flex-col min-h-0 space-y-4">
               {getDocumentsForStage(selectedStage || '').length > 0 ? (
-                <div className="flex-1 overflow-auto border rounded-lg border-slate-200" data-testid="onboarding-documents-table-container">
+                <div className="custom-scrollbar-x-slim flex-1 overflow-auto border rounded-lg border-slate-200" data-testid="onboarding-documents-table-container">
                   <Table className="w-full table-auto">
                     <TableHeader className="bg-slate-50/80 sticky top-0 z-10">
                       <TableRow className="hover:bg-transparent border-b">

src/features/onboarding/hooks/useApplicationDetailsPermissions.ts

@@ -6,6 +6,106 @@ interface UseApplicationDetailsPermissionsParams {
   eorProgress: number;
 }
 
+function sameUserId(a: unknown, b: unknown): boolean {
+  if (a == null || b == null) return false;
+  return String(a).trim() === String(b).trim();
+}
+
+/** Backend / DB may use different casing (e.g. default `scheduled` vs created `Scheduled`). */
+function normalizeInterviewStatus(status: unknown): string {
+  return String(status ?? '')
+    .trim()
+    .toLowerCase()
+    .replace(/\s+/g, ' ');
+}
+
+function isActiveInterviewStatus(status: unknown): boolean {
+  const n = normalizeInterviewStatus(status);
+  if (!n) return false;
+  return (
+    n === 'scheduled' ||
+    n === 'rescheduled' ||
+    n === 'pending' ||
+    n === 'in progress' ||
+    n === 'inprogress'
+  );
+}
+
+function isCompletedInterviewStatus(status: unknown): boolean {
+  return normalizeInterviewStatus(status) === 'completed';
+}
+
+function userIsInterviewParticipant(interview: any, userId: unknown): boolean {
+  if (!userId || !interview?.participants?.length) return false;
+  return interview.participants.some(
+    (p: any) => sameUserId(p.userId, userId) || sameUserId(p.user?.id, userId),
+  );
+}
+
+/** Which interview level the application is currently in (for feedback UI). */
+function inferInterviewLevelFromApplicationStatus(status: unknown): number | undefined {
+  const s = String(status ?? '').trim();
+  const map: Record<string, number> = {
+    'Level 1 Interview Pending': 1,
+    'Level 1 Recommended': 1,
+    'Level 2 Interview Pending': 2,
+    'Level 2 Recommended': 2,
+    'Level 3 Interview Pending': 3,
+    'Level 3 Recommended': 3,
+  };
+  return map[s];
+}
+
+function normalizeRoleToken(value: unknown): string {
+  return String(value ?? '')
+    .trim()
+    .toLowerCase()
+    .replace(/[_\s-]+/g, '');
+}
+
+/**
+ * Allow feedback when scheduling forgot to attach this user as InterviewParticipant but they are a
+ * designated evaluator for this level (matches backend interview policy / schedule prefill roles).
+ */
+function userRoleEligibleForInterviewLevel(user: any, level: number): boolean {
+  if (!user) return false;
+  const privilegedRoles = ['Super Admin', 'DD Admin'];
+  if (
+    privilegedRoles.includes(String(user.role ?? '')) ||
+    privilegedRoles.includes(String(user.roleCode ?? ''))
+  ) {
+    return true;
+  }
+
+  const rolesByLevel: Record<number, string[]> = {
+    1: ['DD-ZM', 'DD ZM', 'RBM'],
+    2: ['DD Lead', 'ZBH'],
+    3: ['NBH', 'DD Head'],
+  };
+  const allowedRaw = rolesByLevel[level];
+  if (!allowedRaw?.length) return false;
+
+  const allowed = allowedRaw.map(normalizeRoleToken);
+  const candidates = [
+    user.role,
+    user.roleCode,
+    user.roleName,
+    user.role?.roleCode,
+    user.role?.roleName,
+  ]
+    .filter(Boolean)
+    .map(normalizeRoleToken);
+
+  for (const c of candidates) {
+    if (!c) continue;
+    for (const a of allowed) {
+      if (!a) continue;
+      if (c === a || c.includes(a) || a.includes(c)) return true;
+    }
+  }
+  return false;
+}
+
 export function useApplicationDetailsPermissions({
   application,
   interviews,
@@ -15,24 +115,46 @@ export function useApplicationDetailsPermissions({
 }: UseApplicationDetailsPermissionsParams) {
   const interviewsList = Array.isArray(interviews) ? interviews : [];
 
-  const activeInterviewForUser = interviewsList.find((i: any) =>
-    ['Scheduled', 'Rescheduled', 'Pending', 'In Progress'].includes(i.status) &&
-    i.participants?.some((p: any) => p.userId === currentUser?.id)
-  );
+  const stageInterviewLevel = inferInterviewLevelFromApplicationStatus(application?.status);
 
-  const lastInterviewForUser = [...interviewsList].reverse().find((i: any) =>
-    i.participants?.some((p: any) => p.userId === currentUser?.id)
-  );
+  /** Prefer participant match on the interview row that matches current application stage when possible. */
+  const participantActiveInterview =
+    (stageInterviewLevel != null
+      ? interviewsList.find(
+          (i: any) =>
+            isActiveInterviewStatus(i.status) &&
+            userIsInterviewParticipant(i, currentUser?.id) &&
+            Number(i.level) === stageInterviewLevel,
+        )
+      : undefined) ??
+    interviewsList.find(
+      (i: any) => isActiveInterviewStatus(i.status) && userIsInterviewParticipant(i, currentUser?.id),
+    );
 
-  const currentUserEvaluation = (activeInterviewForUser || lastInterviewForUser)?.evaluations?.find(
-    (e: any) => e.evaluatorId === currentUser?.id
-  );
+  /** Same stage + active interview + evaluator role — covers missing / partial participant rows. */
+  const roleFallbackActiveInterview =
+    stageInterviewLevel != null &&
+    currentUser &&
+    userRoleEligibleForInterviewLevel(currentUser, stageInterviewLevel)
+      ? interviewsList.find(
+          (i: any) =>
+            Number(i.level) === stageInterviewLevel && isActiveInterviewStatus(i.status),
+        )
+      : undefined;
+
+  const activeInterviewForUser = participantActiveInterview ?? roleFallbackActiveInterview;
+
+  const lastInterviewForUser = interviewsList.find((i: any) => userIsInterviewParticipant(i, currentUser?.id));
+
+  const currentUserEvaluation =
+    activeInterviewForUser?.evaluations?.find((e: any) => sameUserId(e.evaluatorId, currentUser?.id)) ??
+    lastInterviewForUser?.evaluations?.find((e: any) => sameUserId(e.evaluatorId, currentUser?.id));
 
   const isInterviewCompleted = (level: number) =>
-    interviewsList.some((i: any) => Number(i.level) === level && i.status === 'Completed');
+    interviewsList.some((i: any) => Number(i.level) === level && isCompletedInterviewStatus(i.status));
 
   const isInterviewActive = (level: number) =>
-    interviewsList.some((i: any) => Number(i.level) === level && i.status === 'Scheduled');
+    interviewsList.some((i: any) => Number(i.level) === level && isActiveInterviewStatus(i.status));
 
   const hasSubmittedFeedback = !!currentUserEvaluation;
 

src/features/onboarding/hooks/useApplicationDetailsStageData.ts

@@ -11,7 +11,7 @@ interface UseApplicationDetailsStageDataParams {
 export function useApplicationDetailsStageData({
   application,
   documents,
-  interviews,
+  interviews: _interviews,
   eorData,
   getDeposit,
 }: UseApplicationDetailsStageDataParams) {

src/styles/globals.css

@@ -298,6 +298,29 @@ html {
   scrollbar-color: #e2e8f0 transparent;
 }
 
+/* Extra-thin, subtle horizontal scrollbar (documents modal tables) */
+.custom-scrollbar-x-slim::-webkit-scrollbar {
+  height: 3px;
+}
+
+.custom-scrollbar-x-slim::-webkit-scrollbar-track {
+  background: transparent;
+}
+
+.custom-scrollbar-x-slim::-webkit-scrollbar-thumb {
+  background: #f1f5f9;
+  border-radius: 9999px;
+}
+
+.custom-scrollbar-x-slim::-webkit-scrollbar-thumb:hover {
+  background: #e2e8f0;
+}
+
+.custom-scrollbar-x-slim {
+  scrollbar-width: thin;
+  scrollbar-color: #f1f5f9 transparent;
+}
+
 /* Extra-thin, light vertical scrollbar (e.g. modals) */
 .custom-scrollbar-slim::-webkit-scrollbar {
   width: 2px;