csv filed issue on unique transaction no and also dealer claim templates enhanced

build/assets/conclusionApi-CNMhE8mB.js

@@ -1 +1 @@
-import{a as s}from"./index-DDuRVIKn.js";import"./radix-vendor-CYvDqP9X.js";import"./charts-vendor-BVfwAPj-.js";import"./utils-vendor-BTBPSQfW.js";import"./ui-vendor-CxsBWvVP.js";import"./socket-vendor-TjCxX7sJ.js";import"./redux-vendor-tbZCm13o.js";import"./router-vendor-BATWUvr6.js";async function m(n){return(await s.post(`/conclusions/${n}/generate`)).data.data}async function f(n,t){return(await s.post(`/conclusions/${n}/finalize`,{finalRemark:t})).data.data}async function d(n){var t;try{return(await s.get(`/conclusions/${n}`)).data.data}catch(o){if(((t=o.response)==null?void 0:t.status)===404)return null;throw o}}export{f as finalizeConclusion,m as generateConclusion,d as getConclusion};
+import{a as s}from"./index-DK9CP9m9.js";import"./radix-vendor-CYvDqP9X.js";import"./charts-vendor-BVfwAPj-.js";import"./utils-vendor-BTBPSQfW.js";import"./ui-vendor-CxsBWvVP.js";import"./socket-vendor-TjCxX7sJ.js";import"./redux-vendor-tbZCm13o.js";import"./router-vendor-BATWUvr6.js";async function m(n){return(await s.post(`/conclusions/${n}/generate`)).data.data}async function f(n,t){return(await s.post(`/conclusions/${n}/finalize`,{finalRemark:t})).data.data}async function d(n){var t;try{return(await s.get(`/conclusions/${n}`)).data.data}catch(o){if(((t=o.response)==null?void 0:t.status)===404)return null;throw o}}export{f as finalizeConclusion,m as generateConclusion,d as getConclusion};

build/index.html

@@ -13,7 +13,7 @@
   <!-- Preload essential fonts and icons -->
   <link rel="preconnect" href="https://fonts.googleapis.com">
   <link rel="preconnect" href="https://fonts.gstatic.com" crossorigin>
-  <script type="module" crossorigin src="/assets/index-DDuRVIKn.js"></script>
+  <script type="module" crossorigin src="/assets/index-DK9CP9m9.js"></script>
   <link rel="modulepreload" crossorigin href="/assets/charts-vendor-BVfwAPj-.js">
   <link rel="modulepreload" crossorigin href="/assets/radix-vendor-CYvDqP9X.js">
   <link rel="modulepreload" crossorigin href="/assets/utils-vendor-BTBPSQfW.js">

src/emailtemplates/approvalRequest.template.ts

@@ -3,7 +3,7 @@
  */
 
 import { ApprovalRequestData } from './types';
-import { getEmailFooter, getPrioritySection, getEmailHeader, HeaderStyles, getResponsiveStyles, wrapRichText, getEmailContainerStyles } from './helpers';
+import { getEmailFooter, getPrioritySection, getEmailHeader, HeaderStyles, getResponsiveStyles, wrapRichText, getEmailContainerStyles, getCustomMessageSection } from './helpers';
 import { getBrandedHeader } from './branding.config';
 
 export function getApprovalRequestEmail(data: ApprovalRequestData): string {
@@ -102,6 +102,9 @@ export function getApprovalRequestEmail(data: ApprovalRequestData): string {
                                 </tr>
                             </table>
                             
+                            <!-- Custom Message Section -->
+                            ${getCustomMessageSection(data.customMessage)}
+                            
                             <!-- Description (supports rich text HTML including tables) -->
                             <div style="margin-bottom: 30px;">
                                 <h3 style="margin: 0 0 15px; color: #333333; font-size: 16px; font-weight: 600;">Description:</h3>

src/emailtemplates/dealerCompletionRequired.template.ts

@@ -5,7 +5,7 @@
  */
 
 import { DealerProposalRequiredData } from './types';
-import { getEmailFooter, getPrioritySection, getEmailHeader, HeaderStyles, getResponsiveStyles, wrapRichText, getEmailContainerStyles } from './helpers';
+import { getEmailFooter, getPrioritySection, getEmailHeader, HeaderStyles, getResponsiveStyles, wrapRichText, getEmailContainerStyles, getCustomMessageSection } from './helpers';
 import { getBrandedHeader } from './branding.config';
 
 export function getDealerCompletionRequiredEmail(data: DealerProposalRequiredData): string {
@@ -103,6 +103,9 @@ export function getDealerCompletionRequiredEmail(data: DealerProposalRequiredDat
                                 </tr>
                             </table>
                             
+                            <!-- Custom Message Section -->
+                            ${getCustomMessageSection(data.customMessage)}
+                            
                             <div style="padding: 20px; background-color: #fff3cd; border-left: 4px solid #ffc107; border-radius: 4px; margin-bottom: 30px;">
                                 <h3 style="margin: 0 0 10px; color: #856404; font-size: 16px; font-weight: 600;">What You Need to Submit:</h3>
                                 <ul style="margin: 0; padding: 0 0 0 20px; color: #666666; font-size: 14px; line-height: 1.6;">

src/emailtemplates/dealerProposalRequired.template.ts

@@ -5,7 +5,7 @@
  */
 
 import { DealerProposalRequiredData } from './types';
-import { getEmailFooter, getPrioritySection, getEmailHeader, HeaderStyles, getResponsiveStyles, wrapRichText, getEmailContainerStyles } from './helpers';
+import { getEmailFooter, getPrioritySection, getEmailHeader, HeaderStyles, getResponsiveStyles, wrapRichText, getEmailContainerStyles, getCustomMessageSection } from './helpers';
 import { getBrandedHeader } from './branding.config';
 
 export function getDealerProposalRequiredEmail(data: DealerProposalRequiredData): string {
@@ -152,6 +152,9 @@ export function getDealerProposalRequiredEmail(data: DealerProposalRequiredData)
                                 </tr>
                             </table>
                             
+                            <!-- Custom Message Section -->
+                            ${getCustomMessageSection(data.customMessage)}
+                            
                             <!-- Description (supports rich text HTML including tables) -->
                             ${data.requestDescription ? `
                             <div style="margin-bottom: 30px;">

src/emailtemplates/emailPreferences.helper.ts

@@ -32,7 +32,8 @@ export enum EmailNotificationType {
   COMPLETION_DOCUMENTS_SUBMITTED = 'completion_documents_submitted',
   EINVOICE_GENERATED = 'einvoice_generated',
   CREDIT_NOTE_SENT = 'credit_note_sent',
-  ADDITIONAL_DOCUMENT_ADDED = 'additional_document_added'
+  ADDITIONAL_DOCUMENT_ADDED = 'additional_document_added',
+  RE_QUOTATION = 're_quotation',
 }
 
 /**

src/emailtemplates/helpers.ts

@@ -799,6 +799,22 @@ export function getRoleDescription(role: 'Approver' | 'Spectator'): string {
   }
 }
 
+/**
+ * Generate custom message section (e.g., for re-quotation notes)
+ */
+export function getCustomMessageSection(message?: string): string {
+  if (!message) return '';
+  
+  return `
+    <div style="margin-bottom: 30px; padding: 20px; background-color: #f0f7ff; border-left: 4px solid #667eea; border-radius: 4px;">
+      <h3 style="margin: 0 0 10px; color: #333333; font-size: 16px; font-weight: 600;">Note/Instructions:</h3>
+      <p style="margin: 0; color: #444444; font-size: 15px; line-height: 1.6; font-style: italic;">
+        "${message}"
+      </p>
+    </div>
+  `;
+}
+
 /**
  * Generate action required section for workflow resumed
  */

src/emailtemplates/rejectionNotification.template.ts

@@ -15,7 +15,7 @@ export function getRejectionNotificationEmail(data: RejectionNotificationData):
     <meta name="viewport" content="width=device-width, initial-scale=1.0, maximum-scale=1.0, user-scalable=no">
     <meta http-equiv="X-UA-Compatible" content="IE=edge">
     <meta name="format-detection" content="telephone=no">
-    <title>Request Rejected</title>
+    <title>${data.isReturnedForRevision ? 'Request Returned for Revision' : 'Request Rejected'}</title>
     ${getResponsiveStyles()}
 </head>
 <body style="margin: 0; padding: 0; font-family: Arial, Helvetica, sans-serif; background-color: #f4f4f4;">
@@ -24,63 +24,65 @@ export function getRejectionNotificationEmail(data: RejectionNotificationData):
             <td style="padding: 40px 0;">
                 <table role="presentation" class="email-container" style="${getEmailContainerStyles()}" cellpadding="0" cellspacing="0">
                     ${getEmailHeader(getBrandedHeader({
-                      title: 'Request Rejected',
+                      title: data.isReturnedForRevision ? 'Revision Required' : 'Request Rejected',
-                      ...HeaderStyles.error
+                      ...(data.isReturnedForRevision ? HeaderStyles.warning : HeaderStyles.error)
                     }))}
                     
                     <tr>
                         <td style="padding: 40px 30px;">
                             <p style="margin: 0 0 20px; color: #333333; font-size: 16px; line-height: 1.6;">
-                                Dear <strong style="color: #dc3545;">${data.initiatorName}</strong>,
+                                Dear <strong style="color: ${data.isReturnedForRevision ? '#856404' : '#dc3545'};">${data.initiatorName}</strong>,
                             </p>
                             
                             <p style="margin: 0 0 30px; color: #666666; font-size: 16px; line-height: 1.6;">
-                                We regret to inform you that your request has been <strong style="color: #dc3545;">rejected</strong> by <strong>${data.approverName}</strong>.
+                                ${data.isReturnedForRevision 
+                                  ? `Your request has been <strong>returned for revision</strong> by <strong>${data.approverName}</strong>.`
+                                  : `We regret to inform you that your request has been <strong style="color: #dc3545;">rejected</strong> by <strong>${data.approverName}</strong>.`}
                             </p>
                             
-                            <table role="presentation" style="width: 100%; border-collapse: collapse; background-color: #f8d7da; border: 1px solid #f5c6cb; border-radius: 6px; margin-bottom: 30px;" cellpadding="0" cellspacing="0">
+                            <table role="presentation" style="width: 100%; border-collapse: collapse; background-color: ${data.isReturnedForRevision ? '#fff3cd' : '#f8d7da'}; border: 1px solid ${data.isReturnedForRevision ? '#ffeeba' : '#f5c6cb'}; border-radius: 6px; margin-bottom: 30px;" cellpadding="0" cellspacing="0">
                                 <tr>
                                     <td style="padding: 25px;">
-                                        <h2 style="margin: 0 0 20px; color: #721c24; font-size: 18px; font-weight: 600;">Request Summary</h2>
+                                        <h2 style="margin: 0 0 20px; color: ${data.isReturnedForRevision ? '#856404' : '#721c24'}; font-size: 18px; font-weight: 600;">Request Summary</h2>
                                         
                                         <table role="presentation" style="width: 100%; border-collapse: collapse;" cellpadding="0" cellspacing="0">
                                             <tr>
-                                                <td style="padding: 8px 0; color: #721c24; font-size: 14px; width: 140px;">
+                                                <td style="padding: 8px 0; color: ${data.isReturnedForRevision ? '#856404' : '#721c24'}; font-size: 14px; width: 140px;">
                                                     <strong>Request ID:</strong>
                                                 </td>
-                                                <td style="padding: 8px 0; color: #721c24; font-size: 14px;">
+                                                <td style="padding: 8px 0; color: ${data.isReturnedForRevision ? '#856404' : '#721c24'}; font-size: 14px;">
                                                     ${data.requestId}
                                                 </td>
                                             </tr>
                                             <tr>
-                                                <td style="padding: 8px 0; color: #721c24; font-size: 14px;">
+                                                <td style="padding: 8px 0; color: ${data.isReturnedForRevision ? '#856404' : '#721c24'}; font-size: 14px;">
-                                                    <strong>Rejected By:</strong>
+                                                    <strong>Action By:</strong>
                                                 </td>
-                                                <td style="padding: 8px 0; color: #721c24; font-size: 14px;">
+                                                <td style="padding: 8px 0; color: ${data.isReturnedForRevision ? '#856404' : '#721c24'}; font-size: 14px;">
                                                     ${data.approverName}
                                                 </td>
                                             </tr>
                                             <tr>
-                                                <td style="padding: 8px 0; color: #721c24; font-size: 14px;">
+                                                <td style="padding: 8px 0; color: ${data.isReturnedForRevision ? '#856404' : '#721c24'}; font-size: 14px;">
-                                                    <strong>Rejected On:</strong>
+                                                    <strong>Action On:</strong>
                                                 </td>
-                                                <td style="padding: 8px 0; color: #721c24; font-size: 14px;">
+                                                <td style="padding: 8px 0; color: ${data.isReturnedForRevision ? '#856404' : '#721c24'}; font-size: 14px;">
                                                     ${data.rejectionDate}
                                                 </td>
                                             </tr>
                                             <tr>
-                                                <td style="padding: 8px 0; color: #721c24; font-size: 14px;">
+                                                <td style="padding: 8px 0; color: ${data.isReturnedForRevision ? '#856404' : '#721c24'}; font-size: 14px;">
                                                     <strong>Time:</strong>
                                                 </td>
-                                                <td style="padding: 8px 0; color: #721c24; font-size: 14px;">
+                                                <td style="padding: 8px 0; color: ${data.isReturnedForRevision ? '#856404' : '#721c24'}; font-size: 14px;">
                                                     ${data.rejectionTime}
                                                 </td>
                                             </tr>
                                             <tr>
-                                                <td style="padding: 8px 0; color: #721c24; font-size: 14px;">
+                                                <td style="padding: 8px 0; color: ${data.isReturnedForRevision ? '#856404' : '#721c24'}; font-size: 14px;">
                                                     <strong>Request Type:</strong>
                                                 </td>
-                                                <td style="padding: 8px 0; color: #721c24; font-size: 14px;">
+                                                <td style="padding: 8px 0; color: ${data.isReturnedForRevision ? '#856404' : '#721c24'}; font-size: 14px;">
                                                     ${data.requestType}
                                                 </td>
                                             </tr>
@@ -90,8 +92,8 @@ export function getRejectionNotificationEmail(data: RejectionNotificationData):
                             </table>
                             
                             <div style="margin-bottom: 30px;">
-                                <h3 style="margin: 0 0 15px; color: #333333; font-size: 16px; font-weight: 600;">Reason for Rejection:</h3>
+                                <h3 style="margin: 0 0 15px; color: #333333; font-size: 16px; font-weight: 600;">${data.isReturnedForRevision ? 'Reason for Revision:' : 'Reason for Rejection:'}</h3>
-                                <div style="padding: 15px; background-color: #f8f9fa; border-left: 4px solid #dc3545; border-radius: 4px; overflow-x: auto;">
+                                <div style="padding: 15px; background-color: #f8f9fa; border-left: 4px solid ${data.isReturnedForRevision ? '#ffc107' : '#dc3545'}; border-radius: 4px; overflow-x: auto;">
                                     ${wrapRichText(data.rejectionReason)}
                                 </div>
                             </div>
@@ -99,9 +101,13 @@ export function getRejectionNotificationEmail(data: RejectionNotificationData):
                             <div style="padding: 20px; background-color: #fff3cd; border-left: 4px solid #ffc107; border-radius: 4px; margin-bottom: 30px;">
                                 <h3 style="margin: 0 0 10px; color: #856404; font-size: 16px; font-weight: 600;">What You Can Do:</h3>
                                 <ul style="margin: 10px 0 0 0; padding-left: 20px; color: #856404; font-size: 14px; line-height: 1.8;">
-                                    <li>Review the rejection reason carefully</li>
+                                    ${data.isReturnedForRevision 
+                                      ? `<li>Review the requested changes carefully</li>
+                                         <li>Adjust the proposal or documents as needed</li>
+                                         <li>Resubmit the request for approval</li>`
+                                      : `<li>Review the rejection reason carefully</li>
                                          <li>Make necessary adjustments to your request</li>
-                                    <li>Submit a new request with the required changes</li>
+                                         <li>Submit a new request with the required changes</li>`}
                                     <li>Contact ${data.approverName} for more clarification if needed</li>
                                 </ul>
                             </div>

src/emailtemplates/types.ts

@@ -47,6 +47,7 @@ export interface ApprovalRequestData extends BaseEmailData {
   requestType: string;
   requestDescription: string;
   priority: 'LOW' | 'MEDIUM' | 'HIGH' | 'CRITICAL';
+  customMessage?: string;
 }
 
 export interface MultiApproverRequestData extends ApprovalRequestData {
@@ -80,6 +81,7 @@ export interface RejectionNotificationData extends BaseEmailData {
   rejectionTime: string;
   requestType: string;
   rejectionReason: string;
+  isReturnedForRevision?: boolean;
 }
 
 export interface TATReminderData extends BaseEmailData {
@@ -250,6 +252,7 @@ export interface DealerProposalRequiredData extends BaseEmailData {
   priority: 'LOW' | 'MEDIUM' | 'HIGH' | 'CRITICAL';
   tatHours?: number;
   dueDate?: string;
+  customMessage?: string;
 }
 
 export interface AdditionalDocumentAddedData extends BaseEmailData {

src/services/dealerClaim.service.ts

@@ -3615,7 +3615,7 @@ export class DealerClaimService {
 
             const csvData = invoiceItems.map((item: any) => {
                 const row: any = {
-                    TRNS_UNIQ_NO: isNonGst ? '' : (item.transactionCode || ''),
+                    TRNS_UNIQ_NO: item.transactionCode || '',
                     CLAIM_NUMBER: requestNumber,
                     INV_NUMBER: invoice.invoiceNumber || '',
                     DEALER_CODE: claimDetails.dealerCode,

src/services/dealerClaimApproval.service.ts

@@ -849,6 +849,23 @@ export class DealerClaimApprovalService {
               tatPercentageUsed: 0
             } as any);
           }
+
+          // Trigger Re-Quotation Notification (Email + Push)
+          if (step1.approverId) {
+            await notificationService.sendToUsers([step1.approverId], {
+              title: `Revised Quotation Requested: ${(wf as any).requestNumber}`,
+              body: action.rejectionReason || action.comments || 'Please revise and resubmit your quotation.',
+              requestNumber: (wf as any).requestNumber,
+              requestId: level.requestId,
+              url: `/request/${(wf as any).requestNumber}`,
+              type: 're_quotation',
+              priority: 'HIGH',
+              actionRequired: true,
+              metadata: {
+                rejectionReason: action.rejectionReason || action.comments
+              }
+            });
+          }
         }
       }
 
@@ -888,10 +905,10 @@ export class DealerClaimApprovalService {
         userAgent: requestMetadata?.userAgent || undefined
       });
 
-      // Notify the approver of the target level
+      // Notify the approver of the target level (skip if specific re-quotation notification was already sent)
-      if (targetLevel.approverId) {
+      if (targetLevel.approverId && !isReQuotation) {
         await notificationService.sendToUsers([targetLevel.approverId], {
-          title: `Request Returned: ${(wf as any).requestNumber}`,
+          title: `Request Returned for Revision: ${(wf as any).requestNumber}`,
           body: `Request "${(wf as any).title}" has been returned to your level for revision. Reason: ${action.rejectionReason || action.comments || 'No reason provided'}`,
           requestNumber: (wf as any).requestNumber,
           requestId: level.requestId,
@@ -903,9 +920,12 @@ export class DealerClaimApprovalService {
       }
 
       // Notify initiator when request is returned
+      // Skip if they are the same as the dealer (who already got a more specific notification)
+      const dealerId = targetLevel.approverId;
+      if ((wf as any).initiatorId && (wf as any).initiatorId !== dealerId) {
         await notificationService.sendToUsers([(wf as any).initiatorId], {
           title: `Request Returned: ${(wf as any).requestNumber}`,
-        body: `Request "${(wf as any).title}" has been returned to level ${targetLevel.levelNumber} for revision. Reason: ${action.rejectionReason || action.comments || 'No reason provided'}`,
+          body: `Request "${(wf as any).title}" has been returned to Step ${targetLevel.levelNumber} for revision. Reason: ${action.rejectionReason || action.comments || 'No reason provided'}`,
           requestNumber: (wf as any).requestNumber,
           requestId: level.requestId,
           url: `/request/${(wf as any).requestNumber}`,
@@ -913,6 +933,7 @@ export class DealerClaimApprovalService {
           priority: 'MEDIUM'
         });
       }
+    }
 
     // Emit real-time update to all users viewing this request
     emitToRequestRoom(level.requestId, 'request:updated', {

src/services/dealerClaimEmail.service.ts

@@ -92,26 +92,6 @@ export class DealerClaimEmailService implements IWorkflowEmailService {
                                      (levelName.includes('completion') || levelName.includes('documents')) &&
                                      !levelName.includes('proposal'); // Explicitly exclude proposal
 
-      // Safety check: If proposal already submitted, don't send proposal email
-      // This prevents sending proposal email if levelName somehow matches both conditions
-      if (isDealerProposalStep && requestData.requestId) {
-        try {
-          const { DealerProposalDetails } = await import('@models/DealerProposalDetails');
-          const existingProposal = await DealerProposalDetails.findOne({
-            where: { requestId: requestData.requestId }
-          });
-          if (existingProposal) {
-            logger.warn(`[DealerClaimEmail] ⚠️ Proposal already submitted but levelName indicates proposal step. Forcing completion step.`);
-            // If proposal exists, this MUST be completion step, not proposal
-            await this.sendDealerCompletionRequiredEmail(requestData, approverUser, initiatorData, level);
-            return;
-          }
-        } catch (e) {
-          logger.error(`[DealerClaimEmail] Error checking proposal:`, e);
-          // Continue with normal flow if check fails
-        }
-      }
-
       // Route to appropriate template
       if (isDealerCompletionStep) {
         logger.info(`[DealerClaimEmail] ✅ DEALER COMPLETION step - sending completion documents required email`);
@@ -224,6 +204,18 @@ export class DealerClaimEmailService implements IWorkflowEmailService {
       where: { requestId: requestData.requestId }
     });
     
+    // Determine stage-specific instructions
+    let stageInstructions = '';
+    const name = (currentLevel?.levelName || '').toLowerCase();
+    
+    if (name.includes('evaluation') || name.includes('requestor evaluation')) {
+      stageInstructions = 'Please evaluate the proposal submitted by the dealer. Verify the activity details and estimated budget.';
+    } else if (name.includes('lead') || name.includes('department lead')) {
+      stageInstructions = 'The requestor has evaluated this proposal and recommended it for your approval. Please review and provide your authorization.';
+    } else if (name.includes('claim approval') && name.includes('requestor')) {
+      stageInstructions = 'The dealer has submitted completion documents. Please verify the expenses and documents before providing final claim approval.';
+    }
+
     // Enrich requestData with dealer claim-specific information
     const enrichedRequestData = {
       ...requestData,
@@ -256,7 +248,8 @@ export class DealerClaimEmailService implements IWorkflowEmailService {
       approverData,
       initiatorData,
       false, // isMultiLevel = false for dealer claim workflows
-      undefined // No approval chain needed
+      undefined, // No approval chain needed
+      stageInstructions // Pass as customMessage (contextual instruction)
     );
   }
 

src/services/emailNotification.service.ts

@@ -144,7 +144,8 @@ export class EmailNotificationService {
     approverData: any,
     initiatorData: any,
     isMultiLevel: boolean,
-    approvalChain?: any[]
+    approvalChain?: any[],
+    customMessage?: string
   ): Promise<void> {
     try {
       // Check preferences
@@ -185,7 +186,8 @@ export class EmailNotificationService {
           totalApprovers: approvalChain.length,
           approversList: chainData,
           viewDetailsLink: getViewDetailsLink(requestData.requestNumber, this.frontendUrl),
-          companyName: CompanyInfo.name
+          companyName: CompanyInfo.name,
+          customMessage
         };
 
         const html = getMultiApproverRequestEmail(data);
@@ -214,7 +216,8 @@ export class EmailNotificationService {
           requestDate: this.formatDate(requestData.createdAt),
           requestTime: this.formatTime(requestData.createdAt),
           viewDetailsLink: getViewDetailsLink(requestData.requestNumber, this.frontendUrl),
-          companyName: CompanyInfo.name
+          companyName: CompanyInfo.name,
+          customMessage
         };
 
         const html = getApprovalRequestEmail(data);
@@ -298,6 +301,14 @@ export class EmailNotificationService {
     rejectionReason: string
   ): Promise<void> {
     try {
+      // 1. Skip if approver is the same as initiator
+      if (approverData.userId && initiatorData.userId && approverData.userId === initiatorData.userId) {
+        logger.info(`Email skipped: Approver ${approverData.userId} is the initiator, no need to notify self of rejection/return`);
+        return;
+      }
+
+      const isReturnedForRevision = rejectionReason.includes('Revised Quotation Requested');
+
       // Use override for high-priority emails
       const canSend = await shouldSendEmailWithOverride(
         initiatorData.userId,
@@ -319,11 +330,14 @@ export class EmailNotificationService {
         requestType: getTemplateTypeLabel(requestData.templateType || requestData.requestType),
         rejectionReason,
         viewDetailsLink: getViewDetailsLink(requestData.requestNumber, this.frontendUrl),
-        companyName: CompanyInfo.name
+        companyName: CompanyInfo.name,
+        isReturnedForRevision
       };
 
       const html = getRejectionNotificationEmail(data);
-      const subject = `${requestData.requestNumber} - ${requestData.title} - Request Rejected`;
+      const subject = isReturnedForRevision 
+        ? `${requestData.requestNumber} - ${requestData.title} - Request Returned for Revision`
+        : `${requestData.requestNumber} - ${requestData.title} - Request Rejected`;
 
       const result = await emailService.sendEmail({
         to: initiatorData.email,
@@ -927,7 +941,8 @@ export class EmailNotificationService {
     requestData: any,
     dealerData: any,
     initiatorData: any,
-    claimData?: any
+    claimData?: any,
+    customMessage?: string
   ): Promise<void> {
     try {
       const canSend = await shouldSendEmail(
@@ -944,7 +959,7 @@ export class EmailNotificationService {
       let dueDate: string | undefined;
       if (claimData?.tatHours) {
         const dueDateObj = dayjs().add(claimData.tatHours, 'hour');
-        dueDate = dueDateObj.format('MMMM D, YYYY [at] h:mm A');
+        dueDate = dueDateObj.format('MMMM D, YYYY');
       }
 
       const data: DealerProposalRequiredData = {
@@ -965,7 +980,8 @@ export class EmailNotificationService {
         tatHours: claimData?.tatHours,
         dueDate: dueDate,
         viewDetailsLink: getViewDetailsLink(requestData.requestNumber, this.frontendUrl),
-        companyName: CompanyInfo.name
+        companyName: CompanyInfo.name,
+        customMessage
       };
 
       const html = getDealerProposalRequiredEmail(data);
@@ -988,22 +1004,24 @@ export class EmailNotificationService {
   }
 
   /**
-   * 12b. Send Dealer Completion Documents Required Email
+   * 12a. Send Re-Quotation Required Email
+   * (Uses Proposal Required template with custom subject and rejection reason)
    */
-  async sendDealerCompletionRequired(
+  async sendReQuotationRequired(
     requestData: any,
     dealerData: any,
     initiatorData: any,
-    claimData?: any
+    claimData: any,
+    rejectionReason: string
   ): Promise<void> {
     try {
       const canSend = await shouldSendEmail(
         dealerData.userId,
-        EmailNotificationType.APPROVAL_REQUEST // Use approval_request type for preferences
+        EmailNotificationType.RE_QUOTATION
       );
 
       if (!canSend) {
-        logger.info(`Email skipped (preferences): Dealer Completion Required for ${dealerData.email}`);
+        logger.info(`Email skipped (preferences): Re-Quotation Required for ${dealerData.email}`);
         return;
       }
 
@@ -1011,7 +1029,7 @@ export class EmailNotificationService {
       let dueDate: string | undefined;
       if (claimData?.tatHours) {
         const dueDateObj = dayjs().add(claimData.tatHours, 'hour');
-        dueDate = dueDateObj.format('MMMM D, YYYY [at] h:mm A');
+        dueDate = dueDateObj.format('MMMM D, YYYY');
       }
 
       const data: DealerProposalRequiredData = {
@@ -1032,7 +1050,77 @@ export class EmailNotificationService {
         tatHours: claimData?.tatHours,
         dueDate: dueDate,
         viewDetailsLink: getViewDetailsLink(requestData.requestNumber, this.frontendUrl),
-        companyName: CompanyInfo.name
+        companyName: CompanyInfo.name,
+        customMessage: rejectionReason
+      };
+
+      const html = getDealerProposalRequiredEmail(data);
+      const subject = `[${requestData.requestNumber}] Revised Quotation Requested - ${data.activityName}`;
+
+      const result = await emailService.sendEmail({
+        to: dealerData.email,
+        subject,
+        html
+      });
+
+      if (result.previewUrl) {
+        logger.info(`📧 Re-Quotation Required Email Preview: ${result.previewUrl}`);
+      }
+      logger.info(`✅ Re-Quotation Required email sent to ${dealerData.email} for request ${requestData.requestNumber}`);
+    } catch (error) {
+      logger.error(`Failed to send Re-Quotation Required email:`, error);
+      throw error;
+    }
+  }
+
+  /**
+   * 12b. Send Dealer Completion Documents Required Email
+   */
+  async sendDealerCompletionRequired(
+    requestData: any,
+    dealerData: any,
+    initiatorData: any,
+    claimData?: any,
+    customMessage?: string
+  ): Promise<void> {
+    try {
+      const canSend = await shouldSendEmail(
+        dealerData.userId,
+        EmailNotificationType.APPROVAL_REQUEST // Use approval_request type for preferences
+      );
+
+      if (!canSend) {
+        logger.info(`Email skipped (preferences): Dealer Completion Required for ${dealerData.email}`);
+        return;
+      }
+
+      // Calculate due date from TAT if available
+      let dueDate: string | undefined;
+      if (claimData?.tatHours) {
+        const dueDateObj = dayjs().add(claimData.tatHours, 'hour');
+        dueDate = dueDateObj.format('MMMM D, YYYY');
+      }
+
+      const data: DealerProposalRequiredData = {
+        recipientName: dealerData.displayName || dealerData.email,
+        requestId: requestData.requestNumber,
+        requestTitle: requestData.title,
+        dealerName: dealerData.displayName || dealerData.email || claimData?.dealerName || 'Dealer',
+        initiatorName: initiatorData.displayName || initiatorData.email,
+        activityName: claimData?.activityName || requestData.title,
+        activityType: claimData?.activityType || 'N/A',
+        activityDate: claimData?.activityDate ? this.formatDate(claimData.activityDate) : undefined,
+        location: claimData?.location,
+        estimatedBudget: claimData?.estimatedBudget,
+        requestDate: this.formatDate(requestData.createdAt),
+        requestTime: this.formatTime(requestData.createdAt),
+        requestDescription: requestData.description || '',
+        priority: requestData.priority || 'MEDIUM',
+        tatHours: claimData?.tatHours,
+        dueDate: dueDate,
+        viewDetailsLink: getViewDetailsLink(requestData.requestNumber, this.frontendUrl),
+        companyName: CompanyInfo.name,
+        customMessage
       };
 
       const html = getDealerCompletionRequiredEmail(data);

src/services/notification.service.ts

@@ -315,6 +315,7 @@ class NotificationService {
       'form16_debit_note': null,
       'form16_alert_submit': null,
       'form16_reminder': null,
+      're_quotation': EmailNotificationType.RE_QUOTATION,
     };
 
     const emailType = emailTypeMap[payload.type || ''];
@@ -482,12 +483,16 @@ class NotificationService {
             order: [['levelNumber', 'ASC']]
           });
 
-          // Find the level that matches this approver - PRIORITIZE PENDING LEVEL
+          // Find the level that matches this approver and the current request level
-          // This ensures that if a user has multiple steps (e.g., Step 1 and Step 2), 
+          // This ensures we pick the step that actually needs action (e.g. Step 1 for re-quotation)
-          // we pick the one that actually needs action (Step 2) rather than the first one (Step 1)
+          const currentLevelNumber = requestData.currentLevel;
-          let matchingLevel = allLevels.find((l: any) => l.approverId === userId && l.status === 'PENDING');
+          let matchingLevel = allLevels.find((l: any) => l.approverId === userId && l.levelNumber === currentLevelNumber);
+
+          // Fallback to any level if no exact match found (e.g. if currentLevel isn't set yet)
+          if (!matchingLevel) {
+            matchingLevel = allLevels.find((l: any) => l.approverId === userId && l.status === 'PENDING');
+          }
 
-          // Fallback to any level if no pending level found (though for assignment there should be one)
           if (!matchingLevel) {
             matchingLevel = allLevels.find((l: any) => l.approverId === userId);
           }
@@ -1138,6 +1143,25 @@ class NotificationService {
         }
         break;
 
+      case 're_quotation':
+        {
+          const dealerData = payload.metadata?.dealerData || { userId: null, email: payload.metadata?.dealerEmail, displayName: payload.metadata?.dealerName };
+          const rejectionReason = payload.body || payload.metadata?.rejectionReason || 'Revised Quotation Requested';
+
+          // Get claim info if available
+          const { DealerClaimDetails } = await import('@models/index');
+          const claim = await DealerClaimDetails.findOne({ where: { requestId: payload.requestId } });
+
+          await emailNotificationService.sendReQuotationRequired(
+            requestData,
+            dealerData,
+            initiatorData,
+            claim ? claim.toJSON() : {},
+            rejectionReason
+          );
+        }
+        break;
+
       default:
         logger.info(`[Email] No email configured for notification type: ${notificationType}`);
     }