add the title in email subject and statd implementing admin templates

src/controllers/workflowTemplate.controller.ts

@@ -0,0 +1,56 @@
+import { Request, Response } from 'express';
+import { WorkflowTemplate } from '../models';
+import logger from '../utils/logger';
+
+export const createTemplate = async (req: Request, res: Response) => {
+    try {
+        const { name, description, category, priority, estimatedTime, approvers, suggestedSLA } = req.body;
+        const userId = (req as any).user?.userId;
+
+        const template = await WorkflowTemplate.create({
+            name,
+            description,
+            category,
+            priority,
+            estimatedTime,
+            approvers,
+            suggestedSLA,
+            createdBy: userId,
+            isActive: true
+        });
+
+        res.status(201).json({
+            success: true,
+            message: 'Workflow template created successfully',
+            data: template
+        });
+    } catch (error) {
+        logger.error('Error creating workflow template:', error);
+        res.status(500).json({
+            success: false,
+            message: 'Failed to create workflow template',
+            error: error instanceof Error ? error.message : 'Unknown error'
+        });
+    }
+};
+
+export const getTemplates = async (req: Request, res: Response) => {
+    try {
+        const templates = await WorkflowTemplate.findAll({
+            where: { isActive: true },
+            order: [['createdAt', 'DESC']]
+        });
+
+        res.status(200).json({
+            success: true,
+            data: templates
+        });
+    } catch (error) {
+        logger.error('Error fetching workflow templates:', error);
+        res.status(500).json({
+            success: false,
+            message: 'Failed to fetch workflow templates',
+            error: error instanceof Error ? error.message : 'Unknown error'
+        });
+    }
+};

src/migrations/20260122-create-workflow-templates.ts

@@ -0,0 +1,84 @@
+import { QueryInterface, DataTypes } from 'sequelize';
+
+export async function up(queryInterface: QueryInterface): Promise<void> {
+    // Drop table if exists to ensure schema is correct (CASCADE to remove FKs)
+    await queryInterface.dropTable('workflow_templates', { cascade: true });
+
+    // Create Enum for Template Priority
+    await queryInterface.sequelize.query(`DO $$
+  BEGIN
+    IF NOT EXISTS (SELECT 1 FROM pg_type WHERE typname = 'enum_template_priority') THEN
+      CREATE TYPE enum_template_priority AS ENUM ('low', 'medium', 'high');
+    END IF;
+  END$$;`);
+
+    await queryInterface.createTable('workflow_templates', {
+        id: {
+            type: DataTypes.UUID,
+            primaryKey: true,
+            defaultValue: DataTypes.UUIDV4
+        },
+        name: {
+            type: DataTypes.STRING,
+            allowNull: false
+        },
+        description: {
+            type: DataTypes.TEXT,
+            allowNull: true
+        },
+        category: {
+            type: DataTypes.STRING,
+            defaultValue: 'General'
+        },
+        priority: {
+            type: 'enum_template_priority',
+            defaultValue: 'medium'
+        },
+        estimated_time: {
+            type: DataTypes.STRING,
+            defaultValue: 'Variable'
+        },
+        approvers: {
+            type: DataTypes.JSONB,
+            defaultValue: []
+        },
+        suggested_sla: {
+            type: DataTypes.INTEGER,
+            defaultValue: 24
+        },
+        is_active: {
+            type: DataTypes.BOOLEAN,
+            defaultValue: true
+        },
+        created_by: {
+            type: DataTypes.UUID,
+            allowNull: true,
+            references: {
+                model: 'users',
+                key: 'user_id'
+            }
+        },
+        fields: {
+            type: DataTypes.JSONB,
+            defaultValue: {}
+        },
+        created_at: {
+            type: DataTypes.DATE,
+            allowNull: false,
+            defaultValue: DataTypes.NOW
+        },
+        updated_at: {
+            type: DataTypes.DATE,
+            allowNull: false,
+            defaultValue: DataTypes.NOW
+        },
+    });
+
+    // Add index on created_by
+    await queryInterface.sequelize.query('CREATE INDEX IF NOT EXISTS "workflow_templates_created_by" ON "workflow_templates" ("created_by");');
+}
+
+export async function down(queryInterface: QueryInterface): Promise<void> {
+    await queryInterface.dropTable('workflow_templates');
+    await queryInterface.sequelize.query('DROP TYPE IF EXISTS enum_template_priority;');
+}

src/models/WorkflowTemplate.ts

@@ -0,0 +1,99 @@
+import { Model, DataTypes } from 'sequelize';
+import { sequelize } from '@config/database';
+import { User } from './User';
+
+export class WorkflowTemplate extends Model {
+    public id!: string;
+    public name!: string;
+    public description!: string;
+    public category!: string;
+    public priority!: 'low' | 'medium' | 'high';
+    public estimatedTime!: string;
+    public approvers!: any[];
+    public suggestedSLA!: number;
+    public isActive!: boolean;
+    public createdBy!: string;
+    public fields!: any;
+
+    public readonly createdAt!: Date;
+    public readonly updatedAt!: Date;
+}
+
+WorkflowTemplate.init(
+    {
+        id: {
+            type: DataTypes.UUID,
+            defaultValue: DataTypes.UUIDV4,
+            primaryKey: true,
+            allowNull: false
+        },
+        name: {
+            type: DataTypes.STRING,
+            allowNull: false
+        },
+        description: {
+            type: DataTypes.TEXT,
+            allowNull: true
+        },
+        category: {
+            type: DataTypes.STRING,
+            defaultValue: 'General'
+        },
+        priority: {
+            type: DataTypes.ENUM('low', 'medium', 'high'),
+            defaultValue: 'medium'
+        },
+        estimatedTime: {
+            type: DataTypes.STRING,
+            defaultValue: 'Variable',
+            field: 'estimated_time'
+        },
+        approvers: {
+            type: DataTypes.JSONB,
+            defaultValue: []
+        },
+        suggestedSLA: {
+            type: DataTypes.INTEGER,
+            defaultValue: 24,
+            comment: 'In hours',
+            field: 'suggested_sla'
+        },
+        isActive: {
+            type: DataTypes.BOOLEAN,
+            defaultValue: true,
+            field: 'is_active'
+        },
+        createdBy: {
+            type: DataTypes.UUID,
+            allowNull: true,
+            field: 'created_by',
+            references: {
+                model: 'users',
+                key: 'user_id'
+            }
+        },
+        fields: {
+            type: DataTypes.JSONB,
+            defaultValue: {}
+        },
+        createdAt: {
+            type: DataTypes.DATE,
+            allowNull: false,
+            defaultValue: DataTypes.NOW,
+            field: 'created_at'
+        },
+        updatedAt: {
+            type: DataTypes.DATE,
+            allowNull: false,
+            defaultValue: DataTypes.NOW,
+            field: 'updated_at'
+        }
+    },
+    {
+        sequelize,
+        tableName: 'workflow_templates',
+        timestamps: true,
+        createdAt: 'created_at',
+        updatedAt: 'updated_at'
+    }
+);

src/models/index.ts

@@ -16,6 +16,7 @@ import { Notification } from './Notification';
 import ConclusionRemark from './ConclusionRemark';
 import RequestSummary from './RequestSummary';
 import SharedSummary from './SharedSummary';
+import { WorkflowTemplate } from './WorkflowTemplate';
 
 // Define associations
 const defineAssociations = () => {
@@ -138,7 +139,8 @@ export {
   Notification,
   ConclusionRemark,
   RequestSummary,
-  SharedSummary
+  SharedSummary,
+  WorkflowTemplate
 };
 
 // Export default sequelize instance

src/routes/index.ts

@@ -13,6 +13,7 @@ import dashboardRoutes from './dashboard.routes';
 import notificationRoutes from './notification.routes';
 import conclusionRoutes from './conclusion.routes';
 import aiRoutes from './ai.routes';
+import workflowTemplateRoutes from './workflowTemplate.routes';
 
 const router = Router();
 
@@ -40,6 +41,7 @@ router.use('/notifications', notificationRoutes);
 router.use('/conclusions', conclusionRoutes);
 router.use('/ai', aiRoutes);
 router.use('/summaries', summaryRoutes);
+router.use('/templates', workflowTemplateRoutes);
 
 // TODO: Add other route modules as they are implemented
 // router.use('/approvals', approvalRoutes);

src/routes/workflowTemplate.routes.ts

@@ -0,0 +1,14 @@
+import { Router } from 'express';
+import { createTemplate, getTemplates } from '../controllers/workflowTemplate.controller';
+import { authenticateToken } from '../middlewares/auth.middleware';
+import { requireAdmin } from '../middlewares/authorization.middleware';
+
+const router = Router();
+
+// Public route to get templates (authenticated users)
+router.get('/', authenticateToken, getTemplates);
+
+// Admin only route to create templates
+router.post('/', authenticateToken, requireAdmin, createTemplate);
+
+export default router;

src/scripts/auto-setup.ts

@@ -120,6 +120,7 @@ async function runMigrations(): Promise<void> {
     const m27 = require('../migrations/20250127-migrate-in-progress-to-pending');
     const m28 = require('../migrations/20250130-migrate-to-vertex-ai');
     const m29 = require('../migrations/20251203-add-user-notification-preferences');
+    const m30 = require('../migrations/20260122-create-workflow-templates');
 
     const migrations = [
       { name: '2025103000-create-users', module: m0 },
@@ -152,6 +153,7 @@ async function runMigrations(): Promise<void> {
       { name: '20250127-migrate-in-progress-to-pending', module: m27 },
       { name: '20250130-migrate-to-vertex-ai', module: m28 },
       { name: '20251203-add-user-notification-preferences', module: m29 },
+      { name: '20260122-create-workflow-templates', module: m30 },
     ];
 
     const queryInterface = sequelize.getQueryInterface();

src/services/emailNotification.service.ts

@@ -101,7 +101,7 @@ export class EmailNotificationService {
       };
 
       const html = getRequestCreatedEmail(data);
-      const subject = `[${requestData.requestNumber}] Request Created Successfully`;
+      const subject = `${requestData.requestNumber} - ${requestData.title} - Request Created Successfully`;
 
       const result = await emailService.sendEmail({
         to: initiatorData.email,
@@ -170,7 +170,7 @@ export class EmailNotificationService {
         };
 
         const html = getMultiApproverRequestEmail(data);
-        const subject = `[${requestData.requestNumber}] Multi-Level Approval Request - Your Turn`;
+        const subject = `${requestData.requestNumber} - ${requestData.title} - Multi-Level Approval Request - Your Turn`;
 
         const result = await emailService.sendEmail({
           to: approverData.email,
@@ -198,7 +198,7 @@ export class EmailNotificationService {
         };
 
         const html = getApprovalRequestEmail(data);
-        const subject = `[${requestData.requestNumber}] Approval Request - Action Required`;
+        const subject = `${requestData.requestNumber} - ${requestData.title} - Approval Request - Action Required`;
 
         const result = await emailService.sendEmail({
           to: approverData.email,
@@ -252,7 +252,7 @@ export class EmailNotificationService {
       };
 
       const html = getApprovalConfirmationEmail(data);
-      const subject = `[${requestData.requestNumber}] Request Approved${isFinalApproval ? ' - All Approvals Complete' : ''}`;
+      const subject = `${requestData.requestNumber} - ${requestData.title} - Request Approved${isFinalApproval ? ' - All Approvals Complete' : ''}`;
 
       const result = await emailService.sendEmail({
         to: initiatorData.email,
@@ -303,7 +303,7 @@ export class EmailNotificationService {
       };
 
       const html = getRejectionNotificationEmail(data);
-      const subject = `[${requestData.requestNumber}] Request Rejected`;
+      const subject = `${requestData.requestNumber} - ${requestData.title} - Request Rejected`;
 
       const result = await emailService.sendEmail({
         to: initiatorData.email,
@@ -379,7 +379,7 @@ export class EmailNotificationService {
       };
 
       const html = getTATReminderEmail(data);
-      const subject = `[${requestData.requestNumber}] TAT Reminder - ${tatInfo.thresholdPercentage}% Elapsed`;
+      const subject = `${requestData.requestNumber} - ${requestData.title} - TAT Reminder - ${tatInfo.thresholdPercentage}% Elapsed`;
 
       const result = await emailService.sendEmail({
         to: approverData.email,
@@ -449,7 +449,7 @@ export class EmailNotificationService {
       };
 
       const html = getTATBreachedEmail(data);
-      const subject = `[${requestData.requestNumber}] TAT BREACHED - Immediate Action Required`;
+      const subject = `${requestData.requestNumber} - ${requestData.title} - TAT BREACHED - Immediate Action Required`;
 
       const result = await emailService.sendEmail({
         to: approverData.email,
@@ -518,7 +518,7 @@ export class EmailNotificationService {
       };
 
       const html = getWorkflowResumedEmail(data);
-      const subject = `[${requestData.requestNumber}] Workflow Resumed - Action Required`;
+      const subject = `${requestData.requestNumber} - ${requestData.title} - Workflow Resumed - Action Required`;
 
       const result = await emailService.sendEmail({
         to: approverData.email,
@@ -587,7 +587,7 @@ export class EmailNotificationService {
       };
 
       const html = getWorkflowResumedEmail(data);
-      const subject = `[${requestData.requestNumber}] Workflow Resumed`;
+      const subject = `${requestData.requestNumber} - ${requestData.title} - Workflow Resumed`;
 
       const result = await emailService.sendEmail({
         to: initiatorData.email,
@@ -665,7 +665,7 @@ export class EmailNotificationService {
       };
 
       const html = getRequestClosedEmail(data);
-      const subject = `[${requestData.requestNumber}] Request Closed`;
+      const subject = `${requestData.requestNumber} - ${requestData.title} - Request Closed`;
 
       const result = await emailService.sendEmail({
         to: recipientData.email,
@@ -734,7 +734,7 @@ export class EmailNotificationService {
       };
 
       const html = getApproverSkippedEmail(data);
-      const subject = `[${requestData.requestNumber}] Approver Skipped`;
+      const subject = `${requestData.requestNumber} - ${requestData.title} - Approver Skipped`;
 
       const result = await emailService.sendEmail({
         to: skippedApproverData.email,
@@ -794,7 +794,7 @@ export class EmailNotificationService {
       };
 
       const html = getWorkflowPausedEmail(data);
-      const subject = `[${requestData.requestNumber}] Workflow Paused`;
+      const subject = `${requestData.requestNumber} - ${requestData.title} - Workflow Paused`;
 
       const result = await emailService.sendEmail({
         to: recipientData.email,