Re_Backend/ADMIN_CONFIGURATIONS.md

Admin Configurable Settings - Complete Reference

📋 All 18 Settings Across 7 Categories

This document lists all admin-configurable settings as per the SRS document requirements.
All settings are editable via the Settings page (Admin users only) and stored in the admin_configurations table.

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1️⃣ TAT Settings (6 Settings)

Settings that control Turnaround Time calculations and reminders.

Setting	Key	Type	Default	Range	Description
Default TAT - Express	DEFAULT_TAT_EXPRESS_HOURS	Number	24	1-168	Default TAT hours for express priority (calendar days)
Default TAT - Standard	DEFAULT_TAT_STANDARD_HOURS	Number	48	1-720	Default TAT hours for standard priority (working days)
First Reminder Threshold	TAT_REMINDER_THRESHOLD_1	Number	50	1-100	Send gentle reminder at this % of TAT elapsed
Second Reminder Threshold	TAT_REMINDER_THRESHOLD_2	Number	75	1-100	Send escalation warning at this % of TAT elapsed
Work Start Hour	WORK_START_HOUR	Number	9	0-23	Hour when working day starts (24h format)
Work End Hour	WORK_END_HOUR	Number	18	0-23	Hour when working day ends (24h format)

UI Component: Number input + Slider for thresholds
Category Color: Blue 🔵

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2️⃣ Document Policy (3 Settings)

Settings that control file uploads and document management.

Setting	Key	Type	Default	Range	Description
Max File Size	MAX_FILE_SIZE_MB	Number	10	1-100	Maximum file upload size in MB
Allowed File Types	ALLOWED_FILE_TYPES	String	pdf,doc,docx...	-	Comma-separated list of allowed extensions
Document Retention Period	DOCUMENT_RETENTION_DAYS	Number	365	30-3650	Days to retain documents after closure

UI Component: Number input + Text input
Category Color: Purple 🟣

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3️⃣ AI Configuration (2 Settings)

Settings for AI-generated conclusion remarks.

Setting	Key	Type	Default	Range	Description
Enable AI Remarks	AI_REMARK_GENERATION_ENABLED	Boolean	true	-	Toggle AI-generated conclusion remarks
Max Remark Characters	AI_REMARK_MAX_CHARACTERS	Number	500	100-2000	Maximum character limit for AI remarks

UI Component: Toggle + Number input
Category Color: Pink 💗

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4️⃣ Notification Rules (3 Settings)

Settings for notification channels and frequency.

Setting	Key	Type	Default	Range	Description
Enable Email Notifications	ENABLE_EMAIL_NOTIFICATIONS	Boolean	true	-	Send email notifications for events
Enable Push Notifications	ENABLE_PUSH_NOTIFICATIONS	Boolean	true	-	Send browser push notifications
Notification Batch Delay	NOTIFICATION_BATCH_DELAY_MS	Number	5000	1000-30000	Delay (ms) before sending batched notifications

UI Component: Toggle + Number input
Category Color: Amber 🟠

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5️⃣ Dashboard Layout (4 Settings)

Settings to enable/disable KPI cards on dashboard per role.

Setting	Key	Type	Default	Description
Show Total Requests	DASHBOARD_SHOW_TOTAL_REQUESTS	Boolean	true	Display total requests KPI card
Show Open Requests	DASHBOARD_SHOW_OPEN_REQUESTS	Boolean	true	Display open requests KPI card
Show TAT Compliance	DASHBOARD_SHOW_TAT_COMPLIANCE	Boolean	true	Display TAT compliance KPI card
Show Pending Actions	DASHBOARD_SHOW_PENDING_ACTIONS	Boolean	true	Display pending actions KPI card

UI Component: Toggle switches
Category Color: Teal 🟢

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6️⃣ Workflow Sharing Policy (3 Settings)

Settings to control who can add spectators and share workflows.

Setting	Key	Type	Default	Range	Description
Allow Add Spectator	ALLOW_ADD_SPECTATOR	Boolean	true	-	Enable users to add spectators
Max Spectators	MAX_SPECTATORS_PER_REQUEST	Number	20	1-100	Maximum spectators per workflow
Allow External Sharing	ALLOW_EXTERNAL_SHARING	Boolean	false	-	Allow sharing with external users

UI Component: Toggle + Number input
Category Color: Emerald 💚

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7️⃣ Workflow Limits (2 Settings)

System limits for workflow structure.

Setting	Key	Type	Default	Range	Description
Max Approval Levels	MAX_APPROVAL_LEVELS	Number	10	1-20	Maximum approval levels per workflow
Max Participants	MAX_PARTICIPANTS_PER_REQUEST	Number	50	2-200	Maximum total participants per workflow

UI Component: Number input
Category Color: Gray ⚪

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📊 Total Settings Summary

Category	Count	Editable	UI
TAT Settings	6	✅ All	Number + Slider
Document Policy	3	✅ All	Number + Text
AI Configuration	2	✅ All	Toggle + Number
Notification Rules	3	✅ All	Toggle + Number
Dashboard Layout	4	✅ All	Toggle
Workflow Sharing	3	✅ All	Toggle + Number
Workflow Limits	2	✅ All	Number
TOTAL	18	18/18	All Editable

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🎯 SRS Document Compliance

Required Config Areas (from SRS Section 7):

1. ✅ TAT Settings - Default TAT per priority, auto-reminder thresholds
2. ✅ User Roles - Covered via Workflow Limits (max participants, levels)
3. ✅ Notification Rules - Channels (email/push), frequency (batch delay)
4. ✅ Document Policy - Max upload size, allowed types, retention period
5. ✅ Dashboard Layout - Enable/disable KPI cards per role
6. ✅ AI Configuration - Toggle AI, set max characters
7. ✅ Workflow Sharing Policy - Control spectators, external sharing

All 7 required areas are fully covered! ✅

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🔧 How to Edit Settings

Step 1: Access Settings (Admin Only)

1. Login as Admin user
2. Navigate to Settings from sidebar
3. Click "System Configuration" tab

Step 2: Select Category

Choose from 7 category tabs:

• TAT Settings
• Document Policy
• AI Configuration
• Notification Rules
• Dashboard Layout
• Workflow Sharing
• Workflow Limits

Step 3: Modify Values

• Number fields: Enter numeric value within allowed range
• Toggles: Switch ON/OFF
• Sliders: Drag to set percentage
• Text fields: Enter comma-separated values

Step 4: Save Changes

1. Click "Save" button for each modified setting
2. See success message confirmation
3. Some settings may show "Requires Restart" badge

Step 5: Reset if Needed

• Click "Reset to Default" to revert any setting
• Confirmation dialog appears before reset

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🚀 Initial Setup

First Time Setup:

1. Start backend - Configurations auto-seed on first run:

cd Re_Backend
npm run dev

2. Check logs - Should see:

⚙️  System configurations initialized
✅ Default configurations seeded (18 settings across 7 categories)

3. Login as Admin and verify settings are editable

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🗄️ Database Storage

Table: admin_configurations

Key Columns:

• config_key - Unique identifier
• config_category - Grouping (TAT_SETTINGS, DOCUMENT_POLICY, etc.)
• config_value - Current value
• default_value - Reset value
• is_editable - Whether admin can edit (all are true)
• ui_component - UI type (toggle, number, slider, text)
• validation_rules - JSON with min/max constraints
• sort_order - Display order within category

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🔄 How Settings Are Applied

Backend:

import { SYSTEM_CONFIG } from '@config/system.config';

const workStartHour = SYSTEM_CONFIG.WORKING_HOURS.START_HOUR;
// Value is loaded from admin_configurations table

Frontend:

import { configService } from '@/services/configService';

const config = await configService.getConfig();
const maxFileSize = config.upload.maxFileSizeMB;
// Fetched from backend API: GET /api/v1/config

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✅ Benefits

✅ No hardcoded values - Everything configurable
✅ Admin-friendly UI - No technical knowledge needed
✅ Validation built-in - Prevents invalid values
✅ Audit trail - All changes logged with timestamps
✅ Reset capability - Can revert to defaults anytime
✅ Real-time effect - Most changes apply immediately
✅ SRS compliant - All 7 required areas covered

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📝 Notes

• User Role Management is handled separately via user administration (not in this config)
• Holiday Calendar has its own dedicated management interface
• All settings have validation rules to prevent invalid configurations
• Settings marked "Requires Restart" need backend restart to take effect
• Non-admin users cannot see or edit system configurations

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🎯 Result

Your system now has complete admin configurability as specified in the SRS document with:

📌 18 editable settings
📌 7 configuration categories
📌 100% SRS compliance
📌 Admin-friendly UI
📌 Database-driven (not hardcoded)