Re_Figma_Code/ADMIN_FEATURES_GUIDE.md

🎛️ Admin Features - Frontend Implementation Guide

✅ What's Been Implemented

I've successfully integrated the Admin Configuration & Holiday Management system into your Settings page!

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📊 Features Overview

1. System Configuration Manager ⚙️

• View and edit all system configurations
• Organized by category (TAT Settings, Document Policy, AI Config, etc.)
• Different input types: text, number, sliders, toggles
• Validation rules applied
• Save/Reset to default functionality
• Real-time feedback

2. Holiday Calendar Manager 📅

• View holidays by year
• Add/edit/delete holidays
• Holiday types: National, Regional, Organizational, Optional
• Recurring holiday support
• Month-wise organized view
• Visual calendar interface

3. Access Control 🔒

• Admin-only tabs (System Configuration, Holiday Calendar)
• Non-admin users see only User Settings
• Graceful degradation for non-admin users

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🎨 UI Components Created

New Files:

1. src/services/adminApi.ts - API service layer
2. src/components/admin/ConfigurationManager.tsx - Configuration UI
3. src/components/admin/HolidayManager.tsx - Holiday management UI
4. src/components/admin/index.ts - Barrel export

Updated Files:

1. src/pages/Settings/Settings.tsx - Integrated admin features

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🚀 How to Use (As Admin)

Access Settings:

Navigate to: Settings (sidebar menu)

Tabs Available (Admin Users):

1. User Settings - Personal preferences (notifications, appearance, etc.)
2. System Configuration - Admin-only system settings
3. Holiday Calendar - Admin-only holiday management

Tabs Available (Non-Admin Users):

1. User Settings only

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⚙️ System Configuration Tab

Categories:

TAT Settings:

• Default TAT for Express Priority (hours)
• Default TAT for Standard Priority (hours)
• First Reminder Threshold (%) - Slider
• Second Reminder Threshold (%) - Slider
• Working Day Start Hour
• Working Day End Hour

Document Policy:

• Maximum File Upload Size (MB)
• Allowed File Types
• Document Retention Period (Days)

AI Configuration:

• Enable AI Remark Generation - Toggle
• AI Remark Maximum Characters

How to Edit:

1. Navigate to System Configuration tab
2. Select a category
3. Modify the value
4. Click Save
5. Click Reset to Default to restore original value

Visual Indicators:

• 🟡 Modified Badge - Value has been changed
• 🟠 Requires Restart Badge - Server restart needed after save
• ✅ Success Message - Configuration saved
• ❌ Error Message - Validation failed or save error

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📅 Holiday Calendar Tab

Features:

Year Selector:

• View holidays for any year (current year ±2)
• Dropdown selection

Add Holiday:

1. Click + Add Holiday button
2. Fill in form:
   • Date (required)
   • Holiday Name (required)
   • Description (optional)
   • Holiday Type: National/Regional/Organizational/Optional
   • Recurring checkbox (for annual holidays)
3. Click Add Holiday

Edit Holiday:

1. Find holiday in list
2. Click Edit button
3. Modify fields
4. Click Update Holiday

Delete Holiday:

1. Find holiday in list
2. Click Delete button
3. Confirm deletion

View:

• Holidays grouped by month
• Badges show holiday type
• "Recurring" badge for annual holidays
• Description shown below holiday name

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🎯 Configuration Input Types

Text Input:

<Input type="text" value={value} onChange={...} />

• Used for: File types, text values

Number Input:

<Input type="number" min={1} max={100} value={value} onChange={...} />

• Used for: TAT hours, file sizes, retention days
• Validation: min/max enforced

Slider:

<Slider value={[50]} min={0} max={100} step={1} onChange={...} />

• Used for: Percentage thresholds
• Visual feedback with current value display

Toggle Switch:

<Switch checked={true} onCheckedChange={...} />

• Used for: Boolean settings (enable/disable features)

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📊 Backend Integration

API Endpoints Used:

Configuration:

• GET /api/admin/configurations - Fetch all configs
• GET /api/admin/configurations?category=TAT_SETTINGS - Filter by category
• PUT /api/admin/configurations/:configKey - Update value
• POST /api/admin/configurations/:configKey/reset - Reset to default

Holidays:

• GET /api/admin/holidays?year=2025 - Get holidays for year
• POST /api/admin/holidays - Create holiday
• PUT /api/admin/holidays/:holidayId - Update holiday
• DELETE /api/admin/holidays/:holidayId - Delete holiday
• POST /api/admin/holidays/bulk-import - Import multiple holidays

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🔒 Security

Frontend:

• Admin tabs only visible if user.isAdmin === true
• Uses useAuth() context to check admin status

Backend:

• All admin endpoints protected with authenticateToken
• Additional requireAdmin middleware
• Non-admin users get 403 Forbidden

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🎨 UI/UX Features

Success/Error Messages:

• Green alert for successful operations
• Red alert for errors
• Auto-dismiss after 3 seconds

Loading States:

• Spinner while fetching data
• Disabled buttons during save
• "Saving..." button text

Validation:

• Required field checks
• Min/max validation for numbers
• Visual feedback for invalid input

Responsive Design:

• Grid layout for large screens
• Stack layout for mobile
• Scrollable content areas

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📱 Mobile Responsiveness

Configuration Manager:

• Tabs stack on small screens
• Full-width inputs
• Touch-friendly buttons

Holiday Manager:

• Year selector and Add button stack vertically
• Holiday cards full-width on mobile
• Edit/Delete buttons accessible

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🧪 Testing Guide

Test Configuration Management:

1. Login as Admin:

   • Navigate to Settings
   • Verify 3 tabs visible

2. Edit TAT Setting:

   • Go to System Configuration → TAT Settings
   • Change "Default TAT for Express Priority" to 36
   • Click Save
   • Verify success message
   • Check backend: value should be updated in DB

3. Use Slider:

   • Go to "First Reminder Threshold"
   • Drag slider to 60%
   • Click Save
   • Verify success message

4. Toggle AI Feature:

   • Go to AI Configuration
   • Toggle "Enable AI Remark Generation"
   • Click Save
   • Verify success message

5. Reset to Default:

   • Edit any configuration
   • Click "Reset to Default"
   • Confirm
   • Verify value restored

Test Holiday Management:

1. Add Holiday:

   • Go to Holiday Calendar tab
   • Click "+ Add Holiday"
   • Fill form:
     • Date: 2025-12-31
     • Name: New Year's Eve
     • Type: Organizational
   • Click "Add Holiday"
   • Verify appears in December section

2. Edit Holiday:

   • Find holiday in list
   • Click "Edit"
   • Change description
   • Click "Update Holiday"
   • Verify changes saved

3. Delete Holiday:

   • Find holiday
   • Click "Delete"
   • Confirm
   • Verify removed from list

4. Change Year:

   • Select different year from dropdown
   • Verify holidays load for that year

Test as Non-Admin:

1. Login as regular user
2. Navigate to Settings
3. Verify only User Settings visible
4. Verify blue info card: "Admin features not accessible"

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🎓 Configuration Categories

TAT_SETTINGS:

• Default TAT hours
• Reminder thresholds
• Working hours
• Impact: Affects all new workflow requests

DOCUMENT_POLICY:

• Max file size
• Allowed file types
• Retention period
• Impact: Affects file uploads system-wide

AI_CONFIGURATION:

• Enable/disable AI
• Max characters
• Impact: Affects conclusion remark generation

NOTIFICATION_RULES: (Future)

• Email/SMS preferences
• Notification frequency
• Impact: Affects all notifications

WORKFLOW_SHARING: (Future)

• Spectator permissions
• Share link settings
• Impact: Affects collaboration features

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🔄 Data Flow

Settings Page (Admin User)
  ↓
ConfigurationManager Component
  ↓
adminApi.getAllConfigurations()
  ↓
Backend: GET /api/admin/configurations
  ↓
Fetch from admin_configurations table
  ↓
Display by category with appropriate UI components
  ↓
User edits value
  ↓
adminApi.updateConfiguration(key, value)
  ↓
Backend: PUT /api/admin/configurations/:key
  ↓
Update database
  ↓
Success message + refresh

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🎨 Styling Reference

Color Scheme:

• TAT Settings: Blue (bg-blue-100)
• Document Policy: Purple (bg-purple-100)
• Notification Rules: Amber (bg-amber-100)
• AI Configuration: Pink (bg-pink-100)
• Workflow Sharing: Emerald (bg-emerald-100)

Holiday Types:

• NATIONAL: Red (bg-red-100)
• REGIONAL: Blue (bg-blue-100)
• ORGANIZATIONAL: Purple (bg-purple-100)
• OPTIONAL: Gray (bg-gray-100)

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📋 Future Enhancements

Configuration Manager:

1. ✨ Bulk edit mode
2. ✨ Search/filter configurations
3. ✨ Configuration history (audit trail)
4. ✨ Import/export configurations
5. ✨ Configuration templates

Holiday Manager:

1. ✨ Visual calendar view (month grid)
2. ✨ Drag-and-drop dates
3. ✨ Import from Google Calendar
4. ✨ Export to CSV/iCal
5. ✨ Holiday templates by country
6. ✨ Multi-select delete
7. ✨ Holiday conflict detection

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🐛 Troubleshooting

Admin Tabs Not Showing?

Check:

1. Is user logged in?
2. Is user.isAdmin true in database?
3. Check console for authentication errors

Solution:

-- Make user admin
UPDATE users SET is_admin = true WHERE email = 'your-email@example.com';

Configurations Not Loading?

Check:

1. Backend running?
2. Admin auth token valid?
3. Check network tab for 403/401 errors

Solution:

• Verify JWT token is valid
• Check requireAdmin middleware is working

Holidays Not Saving?

Check:

1. Date format correct? (YYYY-MM-DD)
2. Holiday name filled?
3. Check console for validation errors

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📚 Component API

ConfigurationManager Props:

interface ConfigurationManagerProps {
  onConfigUpdate?: () => void; // Callback after config updated
}

HolidayManager Props:

// No props required - fully self-contained

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✨ Sample Screenshots (Describe UI)

Admin View:

┌─────────────────────────────────────────┐
│ Settings                                 │
│ Manage your account settings...          │
└─────────────────────────────────────────┘

┌───────────────────────────────────────────┐
│ [User Settings] [System Config] [Holidays]│
└───────────────────────────────────────────┘

System Configuration Tab:
┌─────────────────────────────────────────┐
│ [TAT_SETTINGS] [DOCUMENT_POLICY] [AI]   │
└─────────────────────────────────────────┘

TAT SETTINGS
┌─────────────────────────────────────────┐
│ ⏰ Default TAT for Express Priority     │
│ Default turnaround time in hours        │
│ Default: 24                             │
│ [24] ← input                            │
│ [Save] [Reset to Default]               │
└─────────────────────────────────────────┘

│ ⏰ First TAT Reminder Threshold (%)     │
│ Send first reminder at...               │
│ 50% ━━●━━━━━━━━ Range: 0-100           │
│ [Save] [Reset to Default]               │
└─────────────────────────────────────────┘

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🎯 Key Points

1. ✅ Admin Only: System Config & Holidays tabs require admin role
2. ✅ Real-time Validation: Min/max enforced on save
3. ✅ Auto-refresh: Changes reflect immediately
4. ✅ Holiday TAT Impact: Holidays automatically excluded from STANDARD priority
5. ✅ Mobile Friendly: Responsive design for all screen sizes

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🚀 Next Steps

Immediate:

1. ✅ Test as Admin - Login and verify tabs visible
2. ✅ Add Holidays - Import Indian holidays or add manually
3. ✅ Configure TAT - Set organization-specific TAT defaults

Future:

1. 📋 Add visual calendar view for holidays
2. 📋 Add configuration audit trail
3. 📋 Add bulk configuration import/export
4. 📋 Add user role management UI
5. 📋 Add notification template editor

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📞 Support

Common Issues:

• Admin tabs not showing? → Check user.isAdmin in database
• Configurations not loading? → Check backend logs, verify admin token
• Holidays not affecting TAT? → Verify priority is STANDARD, restart backend

Documentation:

• Backend Guide: Re_Backend/HOLIDAY_AND_ADMIN_CONFIG_COMPLETE.md
• Setup Guide: Re_Backend/SETUP_COMPLETE.md
• API Docs: Re_Backend/docs/HOLIDAY_CALENDAR_SYSTEM.md

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Status: ✅ COMPLETE & READY TO USE!

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Last Updated: November 4, 2025
Version: 1.0.0
Team: Royal Enfield Workflow